GGMS Blog:

Why Digital Asset Management Matters

The digital tracking and management of assets, deemed as waste, provides transparency to manage the flow of materials throughout a construction or fit-out project. While upcoming legislation next year will likely make this mandatory, the real value lies beyond compliance.

Accurate tracking enables businesses to understand what is being discarded, when, and where – providing the insights needed to reduce waste, generate greater re-use opportunities, and make more informed decisions about new procurement and disposal.

For UK businesses, remaining compliant means investing in robust asset management tools to take more control over waste flows and generate reliable data to support project reporting and ultimately ensure ESG targets are met.

The Role of Circular Thinking during Fit-Out Projects

The fit-out and construction sector is a well-documented source of waste. Equipment, Furniture, Fittings, Components and Materials (EFFC&M) are often uplifted during demolition, regardless of their condition, simply because the systems in place to assess, recover, and re-use them aren’t embedded in the project process.

Digital tracking doesn’t solve that problem alone. However, when partnered with circular solutions, it becomes a key enabler. Circular strategies focus on extending the life of assets through re-use back into design, reallocation to third parties, refurbishment or after all other avenues have been exhausted, zero-to-landfill recycling.

By tracking not just what is being disposed, but also what is being retained and reused, then the client, contractor & supply chain all fully understand the project’s main objectives.

In practical terms, this means identifying surplus materials, understanding their potential for reuse, and integrating that data into project workflows. A clear circular strategy directly reduces the overall volume of waste from site and demonstrates an ability to manage waste in a responsible manner. Showcasing accountability over what is procured, used, and retained – leading to better resource recovery.

Challenges in Managing Fit-Out Waste

For project managers, introducing digital re-use management into fit-out projects requires coordination across supply chains, procurement teams, and subcontractors. Many organisations still operate without the infrastructure needed to track waste in real time, making it difficult to understand where materials are lost or underutilised.

There’s also a cost consideration. Upfront investment in digital tools and systems can be a barrier, particularly for smaller contractors. But with mounting pressure from clients and stakeholders to demonstrate environmental responsibility, the cost of inaction is rising. Inaccurate data, missed reuse opportunities, and unreported waste are increasingly viewed as signs of poor project governance.

Solutions to Help Stay on Track of Sustainability and Cost Targets

The shift away from linear construction models presents an opportunity to reimagine waste as a valuable resource stream within a secondary market. When EFFC&M management is used to its full potential, it enhances cost efficiency, carbon reduction, and smarter procurement.

Organisations adopting circular principles in their fit-out processes are already seeing the benefits—reduced landfill use, lower material costs, and stronger ESG credentials. As more businesses implement digital tracking and zero-waste strategies, those early to adapt will be better positioned to meet future expectations and lead on further sustainability projects.

How GGMS supports Project Managers to Oversee Assets

Organisations across the construction industry are facing a pivotal shift in how they manage materials and report waste. This isn’t just a matter of ticking regulatory boxes, it’s a broader call to rethink waste as a data-driven, strategic challenge.

At the centre of this shift within the built environment is the need for visibility. Knowing what materials you have, where they are, and how they’re being disposed of or ideally, reused is fundamental. GGMS’s SmartED-i® platform provides that visibility. An intelligent platform designed not just to track waste, but building a clear picture of the available resources and potential re-use streams.

GGMS works with organisations to design bespoke reuse programmes for EFFC&M, embedding a ‘re-use first’ mindset instead of ‘rip out and replace’. This is particularly relevant in fit-out projects, where the potential for asset recovery and redistribution shouldn’t be overlooked.

A critical part of enabling circularity is infrastructure. GGMS operates a dedicated warehouse and workshop that offers more than just temporary storage. It provides a space for ‘pit-stop’ asset holding to encourage faster reuse but also repair and maintenance -extending the life of items that would otherwise be deemed surplus.  

Using GGMS Through the Construction Waste Portal

The partnership between GGMS and the Construction Waste Portal (CWP) brings together complimentary systems to support the construction sector to navigate the demands of project waste and EFFC&M management. SmartED-i® facilitates the identification, tracking, and redistribution of assets, while CWP captures and consolidates key waste data at the project level. Both platforms create a holistic view of material flows and interventions at sites across the UK.

By working in tandem, it enables the simple exchange of data for reporting on CO2e savings, diversion rates, and cost avoidance, giving project teams the insights they need to make better informed decisions. More importantly, it embeds reuse into the day-to-day delivery of projects without adding unnecessary friction to workflows.

Through the trusted supplier area on the CWP, organisations can connect with GGMS to explore how EFFC&M re-use can be integrated into their upcoming fit-outs. It’s a practical step toward long-term circularity and a proactive response to the shift in sector expectations.